ScholarMatch is seeking a part-time, non-exempt Senior Accounting Manager to play an important role in our growing non-profit. This position reports to the Executive Director and helps to organize, execute, and manage a wide variety of accounting and finance functions. The Senior Accounting Manager supervises the Program and Finance Coordinator and works in collaboration with the Development and Human Resources departments. This position operates in compliance with generally accepted accounting principles and the organization’s policies, procedures, and contracts.
The ideal candidate has a passion for our mission as we strive to foster a just, equitable, prosperous future for all. The position is remote, but candidates must be located in the San Francisco Bay Area or greater Los Angeles. While rare, this position may be required to work and travel within California for work on evenings, weekends as needed.
This position is slated to start part-time (up 20 hours per week, this is negotiable) and will transition to full time in 2025.
Primary Responsibilities
Cash Receipts and Banking
- Log, enter, and review cash receipts (checks, ACH, credit cards, stock donations, etc.) and relevant back-up
- Communicate and collaborate with various team members to obtain all necessary cash receipt documentation and details; optimizing workflows
- Monitor bank activities; logging, recording, and approval of all incoming and outgoing flows of funds to ensure accuracy of general ledger cash and credit card balances
- Review all cash and bank postings to ensure accuracy; funder & GAAP compliance
- Oversee and audit Cash Disbursements & Payables process
- Oversee and audit vendor, contractor, and credit card purchases and payments (ACH, check, credit card, etc.)
- Oversee and audit staff and contractor expense reimbursement requests
- Record payables, disbursements, expense reimbursement requests, prepaids, and accruals to the general ledger
- Track contractors and payments for accurate year-end reporting of CA-FTB-590, and CA-EDD-542
- Record, log, and track recurring payments
- Review all cash disbursements, credit card, and payables postings to ensure accuracy; funder & GAAP compliance
Invoicing and Receivables
- Record and manage pledges and pledge payments in the general ledger
- Organize disbursement records throughout the accounting cycle to facilitate efficient invoicing and cost reimbursement requests required by funders
- Work with the Development team to follow up with the donors and other parties to determine the status of unpaid pledges
- Review all pledge and income postings to ensure accuracy; funder & GAAP compliance
- Ensure payroll is processed on a semi-monthly basis in conjunction with HR Department
- Enter payroll to the general ledger
- Maintain 401(k) participant data and review regular semi-monthly contributions of Guideline platform
- Download and save period, quarter, and annual payroll reports
- Assist with year-end reporting for W-2, retirement, and worker’s compensation
- Prepare monthly payroll allocation journal entry
- Ensure benefits, insurance, tax, and other payments are made timely
- Review all payroll postings to ensure accuracy; funder & GAAP compliance
General Ledger
- Record recurring and regular monthly journal entries
- Record special and adjusting journal entries as directed
- Post cash receipts, cash disbursements, credit card charges, payroll, payroll and shared cost allocations, and month-end closing entries
- Perform month-end, year-end, and other periodic and special account reconciliations
- Review all general ledger postings to ensure accuracy; funder & GAAP compliance
- Support month-end close process and preparation of monthly financial reports
- Support various audits (accounting, 401(k), worker’s compensation, etc.) and other special projects
- Support budget preparation, modification, entry, and reporting
- Ensure compliance with generally accepted accounting principles and the organization’s policies, procedures, and contracts
- Interface with internal staff and external parties to answer inquiries, ensure policy compliance,and identify, troubleshoot, and resolve problems
- Demonstrate solid judgment by making independent decisions guided by established policy and involving a supervisor and other stakeholders when necessary
- Document and update internal and external policies and workflows to ensure ongoing clarity, transparency, and written documentation of accounting practices
- Assisting with board and committee meeting materials as needed
- Assists with grant and funder reporting as needed
- Maintains accurate and complete records of the organization’s finances and related transactions
- Perform all other duties and tasks as assigned, “all-hands-on deck” mindset
